AR/AP Clerk

Job Summary
Perform various duties involved with processing customer cash application including in-putting data, editing, allocating and making adjustments following standard and accepted accounting practices and procedures. Preparation of daily bank certificate(s) as required including updating and reconciling accounts receivable posting(s) and balances.
Essential Functions
Operate computer terminal keyboard to enter cash receipts. Edit for completeness and accuracy and for proper allocation of customer receipts. Apply on account for customer debits and make customer adjustments for freight and sales tax as applicable. Communicate variances with appropriate persons in Credit Department. Print cash receipts journals and update internal controls. Identify and process wire transfers and credit card charges to accounts receivable. Scan all live checks to Bank for daily remote deposit.
Download Asset Based Lending and Controlled Disbursed department on a daily basis or as needed to obtain current banking information as needed. Prepare daily bank certificate(s) from information provided.
Assist with processing A/P drop shipments. Communicate variances to the appropriate salespersons. Resolve drop ship discrepancies.
Perform A/P check reconciliation.
Obtain and provide W9 information, resale certificates, exempt use certificates, and NAIC codes as requested. Process annual 1099 forms. Review annual summary report of 1099?s.
Take overflow calls for accounts payable. Assist vendors in resolving problems.
Process all trade/EDI invoices. Communicate variances to appropriate sales persons. Create, log, and distribute debits to appropriate sales persons.
Assist accounts payable in various support functions. Add new vendors to file and validate vendor information.
Post manual checks written including editing, coding and processing of invoices paid. Print register for manual checks processed. Update appropriate spreadsheets and internal controls as required.
Reconcile cash drawer at counter. Prepare checks from CSPAY deposits made to all branches. These deposits are verified for all locations. Checks are written against deposits made by to Bank of America for all divisions.
Work with and assist other members of the accounting department.
Act as auxiliary backup to switchboard operator as needed.
Perform other similar or related duties as assigned or directed.
Thorough knowledge of a specialized or technical field such as cost or general accounting involving thorough skills knowledge plus the application of basic theory. Equivalent to high school plus additional broad specialized training equal to 2 years of college
Over 3 months up to and including 12 months.
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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